Request For Records

Georgia law provides in O.C.G.A. 50-18-70 that all public records, except those that are prohibited or specifically exempted under O.C.G.A. 50-18-72 from being open to inspection by the general public, shall be open for personal inspection by any person, at a reasonable time and place; and those in charge of such records shall not refuse this privilege to any person.
Any person may request an opportunity to inspect or copy any non exempt public record prepared and maintained in the course of operation of the City of Covington. Requests for records from the City of Covington should be directed to:
 
For Government Operations, contact:
Primary Contact
Audra M. Gutierrez 770-385-2010
City Clerk

Human Resource Records
Paul Dailey - 770-385-2080
Human Resources Director
 


For Public Safety Records
Stacey L. Cotton - 770-385-2027
Chief of Police
scotton@covingtonpolice.com

 
For 911 Tapes and Records
Mike A. Smith - 770-385-2050
Director of E911 / Communications
 
Availability of Records
Upon the receipt of a request for records, the City shall review all records to determine if the requested records can be readily available. The City will notify the requesting party in writing that the records are available can be inspected or copied by the requesting party within three days at a reasonable time and place. In the event that the requested records are not readily available, the City will notify the requesting party in writing when the records will be available at a reasonable time and place. Written notification to the requesting party shall provide an estimated of the costs of retrieval and copying.
 
Fees and Charges
Georgia law allows cities to charge a “reasonable charge” for the search, retrieval and other direct administrative costs for complying with a request for records.. This administrative charge may vary from request to request, however, it cannot exceed the salary of the lowest paid full-time employee who, in the discretion of the custodian of the records, has the necessary skill and training to perform the request; provided however, that no charge shall be made for the first quarter hour. O.C.G.A. 50-18-71(d). This charge is calculated based on the number of hours (less the first 1/4 hour) times the required hourly rate.
 
Copies
  • Copies of documents will be charged at the rate of 10 cents per copy.
  • Documents placed on CD - $5.00
  • Documents placed on Magnetic Drives $10.00