ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Reviews applications for variances, special use permits, subdivision and zoning changes; oversees zoning process including public posting of notices and signs; prepares application packets for the Planning Commission; Historic Preservation Commission; Tree Preservation Board; Board of Adjustments and Appeals; and the City Council consistent with the City code.
• Reviews building permits, including review of site/development plans for local zoning requirements with other staff members;
• Identifies, inventories, and monitors non-conforming uses; makes recommendations to Planning Director to amend ordinances as needed. Prepares reports on agenda items for the Department on zoning, annexation, and certificates of appropriateness, variances and related matters.
• Maintains and updates the Official Zoning Map of Covington and the Comprehensive Plan and its elements.
• Assists the Historic Commission with building design, signage, and historical preservation in the City’s Historic Districts; assists the commission with “ordinary repair” letters to the citizens and the commission’s efforts for fund raising events as allowed by the Historic Preservation Ordinance.
• Types correspondence, memoranda, agendas, minutes, reports, forms and ordinances, records and checks data; maintains office correspondence; prepares and types periodic and/or special reports.
• Answers questions from the general public regarding plats, zoning, development regulations and general community information; acts as backup for the front office and phone coverage and assists the Planning Director as needed.
• Maintains and updates department website.
• Prepares text amendments of various codes and ordinances when necessary.
• Prepares PowerPoint presentations and conducts presentations to the Planning Commission and other boards as needed.
• Completes special projects as directed by the Planning Director and or City Manager.
• Assists in the evaluations of Developments of Regional Impacts (DRI’s) and coordinates the City’s response to the State agencies and the NE Georgia RDC.
• Coordinates projects with other departments and state agencies.
• Prepares and makes presentations to the public (civic associations, home owner associations, professional group, etc).
• Responds to professionals and citizenry questions.
• Attends meetings of Planning Commission; Historic Preservation Commission; Covington Redevelopment Authority; Board Adjustments and Appeals; Tree Preservation Board and other regulatory boards created by the City as directed. Takes and transcribes oral dictation from audio tape; composes correspondence; prepares agendas and official minutes of meetings as required.
• Attends Mayor and Council meeting when requested.
• Assists in updating the City’s Comprehensive Plan.
• Researches and prepares amendments and updates to all planning related documents.
• Attends professional meetings, seminars and training classes.
• Performs other related duties as directed, required, or which are obvious.
Assists other staff members in providing support to the Planning Commission, Board of Adjustments and Appeals, Covington Redevelopment Authority, Tree Preservation Board, Parking Authority and Historic Preservation Commission.
Assists and guides licensing and permitting personnel in the absence of the Planning Director or when needed.
Work is performed independently under the general guidance, direction and supervision of the Director of Planning & Zoning.
None, except as directed or in the absence of the Director.
Necessary Knowledge, Skills and Abilities:
The requirements listed below are representative of the knowledge, skills and abilities (KSAs) required for satisfactory performance of the job duties and responsibilities at a “Fully Proficient Level”. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
(A) Knowledge of principles and practices of urban, regional and community planning; Knowledge of terminology and methodology used in the planning profession; Knowledge of principles and techniques of economic and industrial development; Knowledge of City of Covington, Newton County, and State of Georgia development regulations, ordinances, zoning and land-use policies; Knowledge of applicable City codes and ordinances, geographical layout, zoning classification, and definitions, including the: Zoning Ordinance, Sign Ordinance, and Development Regulations; Knowledge of governmental regulatory codes and construction methods pertaining to infrastructure development and building construction; Knowledge of basic techniques of residential and commercial construction and construction management; Knowledge of personal computers, general use software (word processing, spreadsheet, presentation, publishing, etc.); and financial software; Knowledge of applicable federal, state, county, and city laws, ordinances, rules and regulations (including Georgia Open Records and Open Meetings requirements); Knowledge of city and departmental policies, procedures, directives, rules and regulations; Knowledge of the geography, road network, public buildings, and emergency facilities of the city;
(B) Skill in the effective, efficient, and safe use of all tools and equipment used in the performance of their job; Skill in writing legibly; Skill in proofreading; Skill in driving vehicles under routine conditions, including driving in congested traffic, and in unsafe road conditions caused by factors such as fog, smoke, rain, ice, and snow.
(C) Ability to plan, organize and effectively present ideas and concepts to individuals and groups; Ability to assimilate information from a variety of sources (included internet, printed, etc.), analyze information, and recommend courses of action; Ability to interpret and maintain accurate and detailed reports and records; Ability to carry out duties according to federal, state, county and city laws, ordinances, and administrative regulations; city and departmental policy, procedures, directives, rules and regulations; and external directives; Ability to communicate clearly and effectively with people in a courteous, tactful, and fair manner under all conditions; Ability to speak in front of various groups and make presentations; such as City Council Meetings, Planning Commission, Zoning Board of Appeals, Homeowner Association, etc.; Ability to provide information and explanations regarding the City government to the public; Ability to read, speaks, write and spell using standard American English grammar; Ability to prepare routine correspondence and write clear, complete, concise, accurate, comprehensive and effective reports in a timely manner; Ability to work with a diverse constituency, and business and development community; Ability to work well in a high-pressure, multi-tasked environment amid frequent interruptions and to redirect focus of attention to a task after an interruption; Ability to search for information from many various sources in order to respond to appropriate and relevant requests or to complete required duties; Ability to maintain records within filing systems (file management); Ability to establish and maintain effective working relationships with a wide range of persons, including: supervisors and managers, peers, Government officials, other city employees, developers, attorneys, business leaders, vendors, and the general public; Ability to work independently with minimal supervision; Ability to read and interpret engineering drawings, maps, plats, and site plans; Ability to interpret applicable codes and ordinances, geographical layout, zoning classification, and definitions, including the: Zoning Ordinance, Sign Ordinance, and Development Regulations; Ability to think critically, problem solve and make decisions; Ability to properly handle confidential information; Ability to perform computer related functions; Ability to type accurately at a minimum of 35 words per minute.
TOOLS AND EQUIPMENT USED
• Computer hardware, particularly desktop/laptop personal computer, printer, scanner.
• Computer software including Microsoft Office Suite (Word, Excel, PowerPoint) and other software.
• Audio-visual equipment, including digital camera, video camera, and projector.
• Calculator; telephone, fax and copy machines; two-way radio/cell phone; typewriter; shredder.
• Maps, plats, and site plans.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments and construction sites which may entail climbing and walking through woods and land under development. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
While performing the duties of this job, the employee is frequently required to talk or hear; sit; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand or walk.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee primarily works in an office setting and occasionally in the field and outside in varying weather conditions and may occasionally be exposed to wet and/or humid conditions or airborne particles.
The noise level in the office work environment is moderately quiet, while outside work may vary from quiet to noisy.
Tasks may involve extended periods of time at a keyboard or workstation, or in meetings.
Travel and/or overnight stays may be occasionally required for assignments or training.
Must be able to work flexible and unusual hours.